Finalists will travel October 4 - 8, 2025. All travelers must be legal U.S. residents with a valid, government-issued REAL ID for airport security purposes. 

Your team's flights will be arranged and confirmed, with details mailed to your drive-in.  Double-check that your name matches the one on your government-issued ID exactly.

Flights will depart for Nashville, TN, on Saturday, October 4. Please arrive at your departure airport two hours before boarding. You'll receive a Mastercard prepaid card in your pre-trip packet to cover one checked bag per person; additional checked bags are at your own expense. 

Upon arrival in Nashville, proceed to the baggage claim area, where Games staff will greet you and guide you to transportation. Return flights are scheduled for the morning of Wednesday, October 8.

Please note: Teams will fly from their nearest regional airport, which may require a connecting flight. All team members must travel together. Any costs incurred due to name changes or late updates will be the responsibility of the drive-in or franchise.

Ground transportation in Nashville, including airport pick-up and drop-off, as well as SONIC events, is provided. Some events may be within walking distance of each other. Please note that transportation isn't provided for personal plans or leisure activities outside of the official schedule, but many attractions are within easy walking distance of the hotel. For special assistance needs, contact Games HQ at 800-787-3794. 

The DR PEPPER SONIC GAMES covers all hotel costs (excluding incidental charges). You'll stay at the Omni Nashville Hotel.

Each team will be provided four (4) rooms (two (2) queen beds per room). Managers will need to submit an accurate list of team members during the registration process. Managers will be responsible for assigning rooms. Teams cannot share rooms with members from other teams or the opposite sex. Note: All rooms are non-smoking, and any smoke-related charges will be billed to the occupants. 

The team members that have been submitted are considered final and can not be changed. If there is an emergency that requires a change, please call Games HQ by September 8th. All costs associated with changes will be charged to the Franchise. 

Guests are welcome to join the fun, but must register in advance to attend Games events, such as the Competition, Champions Dinner, and Event Day. Guest registration is now open. Registration costs, up to $150, are due at the time of registration, with a deadline to complete registration by Wednesday, August 20, at 5:00 p.m. ET. For more information about guest travel, please visit the Franchisee & Guest Travel page.

Nashville is warm in October, with average highs in the 70s and lows in the mid-50s, so pack light layers, sunglasses, and sunscreen.

You'll be provided: 

• A DR PEPPER SONIC GAMES T-Shirt (for arrival day)
• A SONIC uniform shirt (For competition)
• A SONIC top and jacket (for the Medal Ceremony)

Also bring:

• Black pants (for Medal Ceremony)
• Casual outfits (for dinners, leisure times, and the return trip)
• Something special for the SONIC final night reception and concert (or wear your medal ceremony uniform and medals)

Expect to collect plenty of swag and giveaways — leave extra room in your luggage! Refer to the “What to Wear” section for the provided clothing items.

Nashville is in the Central Time Zone (CT). When it is 12:00pm (noon) in Nashville, it is: 

• Los Angeles 10:00 a.m. (PT)
• Denver 11:00 a.m. (MT)
• Chicago 12:00 p.m. (CT)
• New York 1:00 p.m. (ET)

Nashville, TN, frequently delivers bright, sunny, and warm days. In early October, Nashville is warm with the average high temperature in the high 70s and average low temperatures in the mid-50s. Be sure to pack accordingly to stay cool with light layers, sunglasses, and sunscreen. Stay up to date with Nashville temperatures by visiting www.weather.com.